Committee Meetings

REUNION MEETING June 13, 2022

ATTENDANCE: Char Trudgeon, Paulette Scherr, Bernie Nicholls-Hansen, Ross Richardson, Chris Harney, Raylene Kirk, Irene Finley, Paula Parini, Glenn Eurick, Jim Axelson, Mike Anderson

NEXT MEETING: Week of July 19-21 for committee members involved with venue

______________________________________________________________________________

Finances

·         Treasury report balances of over $17,000 in checking. Savings remains at about $2250

·         Amount we projected needing for registration for 150 people to cover the projected budget was exceeded by the end of May

·         Added $75 to cost of event insurance. Added Office Supplies $150 for reprint of Schedule and Tours Information at Registration/Hotel front desk. Agreed to budget item for gift cards for door prizes

·         The fundraiser is complete. Irene estimates total cash donations of about $6000 and in-kind of about $5300. Paula Parini sent thank yous to the donors

·         Committee voted on cancellation policy: refunds for cancellations any time up to the day of event. Ideally, of course, we would like a few weeks’ notice due to catering costs. Contact Chris Hardesty to update registration list

Outreach

·         Irene sent emails, Facebook and Evite polls reminders about registration and reservations, cancellation policy for CK and class. Another round of reminders the 2^nd week of June

·         Julie Ellingwood Mondloch arranged notice in Montana Standard. And correction to notice that was in error on 6/12/22

 Fun Raising

·         Mike Anderson is arranging the golf tee off time. Irene sent him current list of people who responded to poll and their phone numbers. Irene sent each golf poll responder Mike’s phone number

·         Buggs will pay the Chamber on the Monday following the event.  Buggs/Chris will give Chamber the count for the 10:00 trolley to decide when the pickup time is. Chamber agreed that we are confirmed full occupancy for 12:30 trolley

·         Paulette is getting the badges made. Chris gave her current list of registered

·         Buggs reported that a classmate will do caricatures at reunion. Irene will figure out what he needs, timing and where to place him in the venue schematic

·         Irene did poll for golf and Thursday events. She plans polls for other tours: Historic Uptown Tour, Treasure Hunt and Worship tour. Irene will get list of Treasure Hunt players to give to Glenn for the drawing for the gift baskets

·         Glenn will manage the random drawing for door prizes

Venue 

·         Ross accepted role as Contract Master for Copper King Account to review bill and approve expenses. Ross cancelled the courtyard for both nights. Irene cancelled the use of the Dwell space and cc’d Ross

·         Buggs will give Bri count of breakfasts and pay for the vouchers to be distributed at registration

·         Bri is now assigned as our sales representative and will coordinate billing and Rib & Chop

·         Irene, Glenn, Paula & Char met with staff at Copper King about room set up. Several Committee Members will help decorate on the Thursday before reunion, if we can get in

·         Irene sent email and Facebook update to include both room block and other discounted room rates and reminder deadline for registering. Block rates are 2 Queens (QQ) $149, 2 Kings (KK) $169. If available not in block--Family Suite $209, QQ or KK Poolside $189, or single K/Q same rate as block.) Discount is good for 3 nights

·         Send all requests/concerns about room reservations to Paula Parini to coordinate

·         Reunion Event Insurance: Jim Axelson arranged with Tom Daniel at Daniel Insurance for event insurance. Insurance is $375 for 150-200 attendees. The amount could vary some depending on the final count of attendees. Jim gave Buggs the contact information to send payment

 

Catering

·         Catering committee Chris Hardesty, Paula Parini and Bernie Nicholls-Hansen reported on catering menu/costs with an estimate of 150 people

·         Committee approved menu and budget of $9,000 for 150 people and $12,000 for 200.

·         Paula will contact Bri July 1 with count which committee approved at 200. If the count goes higher, there is incremental increase in budget expected

·         Rib & Chop will provide final menu prices by 7/1/22

 

Photography – Glenn met with Copper King about photography needs. He is still working on an electronic download method for classmates to save or print group photo. He plans to take a group picture both Friday and Saturday evening between dinner and the start of music. He will meet with Bri about lighting

 

Program

Briefly discussed door prizes. Committee agreed to fund the projected budget item for 2 gift cards at $150 each. Glenn intends to poll class about reunions to follow

REUNION MEETING March 21, 2

ATTENDANCE: Char Trudgeon, Paulette Scherr, Bernie Nicholls-Hansen, Ross Richardson, Chris Harney, Raylene Kirk, Irene Finley, Jim Lochrie, Marlene Hendrickson, and Paula Parini (by phone)

NEXT MEETING: June 13, 2022 @ 4 pm at Metal Bank Coaches Room

________________________________________________________________

Finances

Treasury report balances of $8,119 in checking/saving.

Committee reviewed proposed budget. Registration cost will be determined by April 15.

Committee agreed to reimburse Irene for stamps and mail tracking.  

Outreach

Mailing for all classmates for whom we do not have an email will include pre-registration form and agenda of activities from Thursday through Sunday. Irene will arrange printing with Staples. Paulette and Raylene will do mailing.

Those with email will get an electronic invitation with ability to respond with Yes/No/Maybe.  Dead line for sending Evite is April 15. This is a count, not pre-registration, allowing you to see who else is planning to attend.

People will have to go to email or blog to download the pre-registration forms and agenda. Pre-registration form must be returned by USPS mail to Buggs Sundberg by June 15. Use this link to blog to download forms buttemtclass72.blogspot.com

Pre-register early if you want to catch the trolley ride on Saturday. (capacity is 52) 

Irene provided binder of obituaries with adult pictures for classmates. Irene thanked Michelle Mitchell and Terri Hansen for their research.

Irene agreed to maintain mailing list and deceased information as long as she is able. She will not continue to be active committee member after this 50^th reunion.

Julie Ellingwood Mondloch arranged the article in Montana Standard for missing classmates. It was posted as of this writing and the Standard will post it again.  Thank you, Julie!

Fun Raising

Irene & Marlene met with staff at Copper King about room set up. Marlene hopes to get stanchions from a local theatre. There could be a rental fee. Irene is donating the use of lights for tables and areas of interest. Several Committee Members will help decorate on the Thursday before reunion. A big thanks to Marlene for her expertise and willingness to make the event memorable.

The fundraiser is complete. Buggs is out of town so we are not sure how much came in as donations. Once known, the amount will fold into the overall cost of the reunion. Paula Parini agreed to make a list of donations and send individual acknowledgements and then provide the list to Char to balance with the account. Paula was unable to attend the meeting in person so we did not discuss getting Char the list.

Mike Anderson took over arranging the golf tee off time and will let us know details.

Committee thanked Jim Lockrie for getting the life-time sports passes which will be in the gift basket drawing for those participating in the Treasure Hunt.

Venue 

Group rate is $149-169/night in class block of rooms.

If you cannot get through to front desk (406-533-6960), contact the Events Planner, Bryan Arnold, at 406-565-0444.

Reunion Event Insurance: Jim Axelson arranged with Tom Daniel at Daniel Insurance for event insurance. Insurance is estimated at $300 for 150-200 attendees. The amount could vary some depending on the final count of attendees. Jim and Tom decided on a one-month lead time to finalize.

 

Catering

Catering committee Chris Hardesty, Paula Parini and Bernie Nicholls-Hansen reported on possible catering costs. They will ask Rib & Chop to provide the cost/person based on the menu selected with an estimate of 150 people.

Final menu items to be determined by May 22, 2022. Final menu prices to be confirmed 6/22/22 and final head count to catering by 7/1/22.

Photography – no update

 

Program

Briefly discussed door prizes. We have a few donations from Glenn and Connie Rehard Jonas. We could use a few more ideas or offers. Committee did not seem inclined to purchase prizes.

 

 Activities – see agenda

 

REUNION COMMITTEE MEETING JANUARY 17, 2022

ATTENDANCE: Char Trudgeon, Glenn Eurick, Paulette Scherr, Buggs Sundberg, Bernie Nicholls-Hansen, Paula Parini, Cindi Lammi, Ross Richardson, Chris Harney, Raylene Kirk, Irene Finley, Jim Lochrie and Marlene Hendrickson (by phone)

NEXT MEETING: March 21, 2022 @ Metal Bank Coaches Room

___________________________________________________

Outreach

Outreach report was sent to email list. Copies of detailed reported were provided to the Committee

• Some individuals will still need written pre-registration because they have no email. List to be provided before next US mailing. Best to have the emailed list to have an attached form to complete and mail with their check directly to Buggs. Some won’t be able to do that. Email could tell them what to put on note to Buggs.
• Report of deceased provided. Jim noted that a Central death was missing, Henry Navarro. Irene to update list.
• Report of Facebook contacts. Mary Mulcahy Driscoll will remove those not related to class. Referred classmate to Mary to fix issue of not being able to “comment.”
• Provided Committee a few copies of the current class contacts, including emails and phone numbers.
• Marlene brought a list of fun reasons to attend/not attend a class reunion to post on Facebook page and have people comment or add other fun reasons. Committee decided against the idea.
• Julie Ellingwood Mondloch agreed to coordinate with Montana Standard for missing classmates to be completed by March. Discussion of cost and frequency. Will post at least once.
• Evites for early registration with projected per/person cost to be emailed by the end of March 2022. For those without confirmed email, US Mail invites will be mailed at the same time. (What is the RSVP deadline? Notes say April. End of May seems more reasonable with final reminder in June )
• Dropped from US Mail notification about 173 individuals, for whom we had no confirmed email or phone, who were mailed postcards that appear to have been delivered but we had no response.

 Fun Raising

Members of the Search Committee agreed long ago to form a subcommittee regarding theme and fund raising: Irene Finley, Marlene Hendrickson and Connie Jonas.

·        Irene shared a draft donation email; the Committee voted to accept the language. Email will be sent by the end of January.

·        For accounting purposes, it was agreed that checks will be mailed to the Treasurer. Paula Parini agreed to make a list of donations and send individual acknowledgements. The list will be provided to Char to reconcile with the bank statement each month. Email will be sent by the end of January so the Committee can have a better idea of the budget and inform classmates of the registration fee/person.

·        Reunion Photo Area: Plan a photo area with props, use own cell phones and upload to a general site to be accessed by classmates. One spouse agreed to take photos of all. Marlene will get a backdrop. Committee declined Marlene’s offer of a volunteer to staff the photo sharing area and post the photos to a shared site.

·        Irene brought quotes for stand up props and banner. Deferred to next meeting.

·        Irene brought information on gift bags, souvenirs but not time. Deferred to next meeting.

·        Marlene suggested getting a couple of foosball tables as props for the reunion to generate memories of high school, have fun activity on site. Paula Parini offered to find out if the Copper King would allow the props. 

Finances

Treasury report balances of $2257.58 & $3812.86 in checking/saving, totaling $6069.00. Expenses paid were the down payment for the Copper King $750, postcards $122.08, and postage for about $122.50. Irene proposed and the committee agreed to hold back $2,000 as a reserve for unexpected expenses.

Venue 

·        Pam Branch, Manager at Copper King Convention Center signed the contract, backdating it earlier than Char signed.  Deposit paid. As date gets closer, need series of meetings to work out details. Group rate is $149-169/night in class block of rooms.

·        Paula said Copper King is short staffed. If you cannot get through to front desk (406-533-6960), contact the Events Planner, Bryan Arnold, at 406-565-0444.

·        Reunion Event Insurance: Jim Axelson $300 for event insurance. Committee agreed to purchase by February 2022. 

Catering

·        Catering committee Chris Hardesty, Paula Parini and Bernie Nicholls-Hansen reported on menu items for both nights. They will calculate the cost/person based on the menu selected with an estimate of 150 people.

·        The Committee decided to have a buffet on Saturday.  Committee is coordinating with the caterer, Steve Kendall.

·        Paula said that Breanna Miller, from Rib & Chop, is the contact for a series of meetings in May & June to finalize menu. Irene noted that Lisa Shea had said, these meetings will include sound system, props for ballroom, tables for crafts fair, Audio Visual and other details.

·        Final menu items to be determined by May 22, 2022. Final menu prices to be confirmed 6/22/22 and final head count to catering by 7/1/22.

 

Photography

·        Reunion Photographer: Bernie & Glenn are working together on photographer for 1 group photo. Glenn will be back-up if something happens to photographer.

·        Bernie talked with Copper King about location of group photo and checked lighting.

·        Greg Edelen, spouse of Connie Danielson Edelen agreed to do group photo free of charge. Photos will be uploaded to a central site. No print outs will be mailed.

·        The Committee needs to decide if the group photos will occur on 1 or both nights.

 

 Decorations

·        Rhea Williams Hristou and Vicki Peterson Rubie will have a display board of Purple B's memorabilia

·        Cindy Acebedo Lammi can get the signed board from 40th. 

·        Paulette Scherr got quote for ID buttons at $3/each. Paulette will get buttons made after Early Registration count. Will also need generic name tags for guests.

·        Goal to establish the decorating committee was not met/ran out of time.

 Program

·        Began discussion of program. Glenn to develop initial Reunion program.

·        Group dropped the idea of distributing notecards at reunion for classmates to fill out.

·        Glenn will MC and coordinate with Jim Axelson on music.

·        Paula Parini agreed to cover the door during the event to ensure that people who have not paid registration do not enter ballroom.

·        Glenn asked if door prizes were still being anticipated. Group was breaking up by the answer seemed to be yes.

 

 Activities

·        Irene on track for Crafts Fair, tours and treasure hunt.

·        Tour of Butte High tentatively scheduled for Saturday morning 2022.07.23.

·        Chamber of Commerce Trolley Tour Saturday 11:30-3:30. Can arrange added tours for Sunday at 10 am or 12:30 pm.  Maximum 26/trolley at $15/person or $300/hr (2 hour tours $350/hr)

·        Worship Tour Sunday afternoon (self guided)

·        Butte Treasure Hunt Saturday after tour of Butte High 

·        Butte Historical, Archives TBD

·        Informal, pre-registration event at Piccadilly Museum followed by dress up 51 Down Under discussed but not a reunion event, so no decision needed from group.

·        Golf Event organized by Rich Hawe and Jim Axelson.

·        All of these activities will be organized and arranged via the class email site.

 

FASHIONISTA'S TIMELESS BOUTIQUE

REUNION COMITTEE MEETING OCTOBER 18, 2021

ATTENDANCE: Char Trudgeon, Glenn Eurick, Jim Axelson, Paulette Scherr, Buggs Sundberg, Bernie Nicholls-Hansen

NEXT MEETING: JANUARY 17, 2022 @ Metal Bank Coaches Room

_________________________________________________

Subcommittee reports (underlined item is a job in search of someone willing to do it)

Venue 

·        Signed contract with Copper King Convention Center.  Deposit paid. As date gets closer, need series of meetings to work out details. Char will coordinate with new event coordinator, Brian. Call for discount reservations 406-299-0593

·        Hold on other venues released

·        Reunion Event Insurance: Jim Axelson $300 for event insurance. Committee agreed to purchase.

 Catering

·        The committee present agreed to use Rib & Chop to cater. Catering committee is Chris Hardesty, Paula Parini and Bernie Nicholls-Hansen

·        The Committee decided to have a buffet on Saturday. This will mean a small increase in costs.

 

Photography

• Reunion Photographer: Bernie & Glenn will work together on photographer for 1 group photo. Target for photographer contracted by 2022.02.28. 
• Reunion Photo Area: Plan a photo area with props, use own cell phones and upload to a general site to be accessed by classmates. One spouse agreed to take photos of all

To do:

Can Bernie coordinate where group photo is taken with Copper King?

 

Decorations

• Rhea Williams Hristou and Vicki Peterson Rubie will have a display board of Purple B's memorabilia
• Cindy Acebedo Lammi can get the signed board from 40^th. 
• Now is the time to notify classmates of the opportunity to donate to specific items.
• Paulette Scherr got quote for ID buttons at $3/each. Paulette will get buttons made after Early Registration count

 To do: 

Who will lead the decorating committee? Will be discussed at 2022.01.17 Committee meeting?

 

Finances

Treasury report as of 2021.09.30 shows checking & savings total of ~$7,080

 Outreach

• Glenn shared Save the Date video created by Marlene Tomsich Hendrickson. All loved the video and a big thanks to Marlene for this product. Send video as attachment in emails this week. Unable to attend this meeting, Marlene & Irene reported to the group by email.
• Committee mailed postcards. Buggs will coordinate with Irene to update Contacts.
• Terri Butala is working with Irene Finley to develop list of RV and campground sites to be sent to classmates by email this Fall.

To do: Need person to coordinate with Montana Standard for missing classmates to be completed by March. 

 Program

• Began discussion of program. Glenn to develop initial Reunion program & distribute before January 2022 meeting
• Group considered idea of distributing notecards at reunion for classmates to fill out. These would be placed in a drop box and notes will be printed with that person's name and class photo in some format after the reunion.
• Glenn agreed to MC key Reunion events and will coordinate with Jim on details.

 To do: Need lead person to organize and implement notecard idea. 

 Activities

• Tours: Irene reported by email that she is working on getting tour of Butte High tentatively scheduled for Saturday morning 2022.07.23. Trolley, Butte Historical, Archives and Worship Tours all in works.
• Butte Treasure Hunt: IF is also developing the Treasure Hunt. This would follow the Butte High Tour on Saturday morning. 
• Golf Event organized by Rich Hawe and Jim Axelson
• All of these activities will be organized and arranged via the class email site.

REUNION COMMITTEE MEETING AUGUST 23, 2021

Present: Char Trudgeon, Ross Richardson, Paulette Scherr, Raylene Kirk, Cindy Lammi, Bernie Hansen, Jim Axelson, Irene Finley

 Next Meeting: October 18, 2021 at 4 pm at the Metals Bank

Venue

·       Errors in Copper King contract: no commitment to use of room after 10 pm or music after 10 until midnight if 25 rooms around the ballroom are rented, confusion about additional block of 25 rooms, conflicting statements about gratuity and service fees, liability, use of space for videos and vendor tables not specified in contract. Deadline to sign and place deposit is September 1

          Discussed back-up plan:

1.      Country Club charges $2/person, capacity 200, catering and bar internal, no place for large group photo, ramps for handicap/no elevator, only available July 15-16, 2022. Jim will talk to management about detailed costs. Char will talk to Denise G about her event few years ago

2.      Quality Inn (previously War Bonnet) would not commit in May, not knowing if they would be in business next year. Char will re-check

Catering

·         If we contract with Copper King, bar & food catering will be Rib & Chop

·         If we have external caterer for venue like Quality Inn, Metals Bank or North46 are options. Bernie is coordinating. The Committee voted at an earlier meeting to have finger foods, not a buffet or sit-down banquet

·         If we contract with the Country Club they have their own bar and food/less effort for Committee vs Quality Inn and less risk of unanticipated charges experienced in the past

·         Group take into account risk factor of going out of business

 

Photography

·        Bernie talked with McCallah Lewis and Alicia Karriger. Greg Edelin did not return her call. Committee decided that we want a group photograph, possibly on 1 night, with classmates notified when that will take place. Criteria: availability, equipment for large group photo, experience, cost, photos mailed out by photographer. Bernie will follow-up and touch bases with Glenn E

·         Classmates take snapshots and upload to central site to copy (Mark Simonson will also snapshot all classmates and load to Facebook page)

·         Photo booth. Search Committee has not found a photo booth in the area to determine cost

 Finances

·       The savings and checking accounts together have $3700. (Buggs wants to keep a reserve) Six classmates donated an additional $3150.00 since last meeting

·        Irene provided cost breakdown for Copper King. Without alcohol (and related gratuities) and not including other expenses, expected cost could be as low as $16/person/night, including service and gratuities. (To be safe, for now, best to estimate higher at $25/person/night)

·        Send donations made out to Butte High Class of 72 to Buggs Taylor Sundberg: 116 Mystic Lane, Butte, MT 59701

·        Irene tracks pledges in Google and checks with Buggs for received donations

·        Decorations-need backdrop area for picture taking, a few big balloons, table centerpieces. Cindi can get the big signed board from 40th

 Outreach

·        Paulette brought sample buttons with 1972 class picture (name in big letters on white backdrop preferred by group)

·        Paulette coordinated with button vendors to be sure there is back-up. Brian Trudgeon quote of $2/button

·        Raylene brought sample postcard from Staples. Postcards cannot be mailed until after venue/date are firm. Raylene donated 6,000 laser labels

·        Previous postcard quote was for 200, black & white. Current quote is 300 postcards with color side $93.98 + postage $108.00 (.36 each). Marlene donated $50 for postage

·        Postcards with bad addresses returned to Buggs. Irene will update Contacts and add names to Missing Classmates

·        Montana Standard ad resulted in no new information but got people talking as the newspaper neglected to put the year of reunion

·        Irene provided report of 313 classmates for whom we do not have a confirmed email or phone. Labels printed

·        Irene provided draft list of all living classmates, including those for whom email or phone are not confirmed. She tracks those that need contact by phone, text or mailing.

·        Ten classmates for whom we have no contact information. More when bad address postcards returned. Teacher's Union will send email to retirees asking for missing classmates. Another ad in newspaper with specific names by end of year

 

Program

• ·         Treasure Hunt around uptown Butte (Friday late morning) with small gift basket drawing
• ·         Crafts fair by classmates selling their wares (if the venue will allow Friday for 2 hours)
• ·         Music DJ with Jim Axelson (Friday & Saturday evenings)
• ·         Moment of silence for those who have died. Honor veterans. (Friday & Saturday evenings)
• ·         Deceased video (Friday & Saturday evenings ) view on laptop
• ·         Class Photograph (Saturday evening)
• ·         Tour of Butte High (Saturday hoping for 11 am)
• ·         Butte videos and chat about growing up in Butte (Saturday afternoon at main venue)
• ·         Golf (Saturday)
• ·         Worship Tour of a few historic houses of worship (Sunday afternoon)
• ·         Organized tours reserved for classmates/families (over course of week)

 TIMELINE:

ü     July-ad in Montana Standard to reach out to classmates

·      September-Save the Date US Post Office mailing (for those without confirmed email or phone)

·      October-send email with video as Save the Date for those with email

·      November-start fundraising for add-ons. (Need quotes, list of items to purchase, examples: magnetic name tags with class pic and lanyard, a small local group tour, photo booth, pasties or other local favorites, portion of food or alcohol costs, gifts for long-standing Committee members, Courtyard rental for a night, photography expenses...)

·        January-ad in newspaper and email from Teacher’s Union for Missing Classmates

·        February-contract for event insurance if needed

 

TO DO:

·        Char with Ross and/or Jim will finalize the contract

·         Bernie will talk to photographers, share back info and coordinate with Glenn E

·         Get information about local RV rentals to Irene to post links on Facebook and in email

ü       Irene will work on a draft postcard, get labels and postage ready for August meeting

ü      Irene will put links to Fairmont RV and resort on Facebook

ü     Irene will notify people from Facebook to contact Chris Hardesty if they want the CD of pictures that Frank did for 40th reunion

ü    Paulette will post the minutes on the Facebook account and to her contacts.

ü   Marlene will place ad in Montana Standard for 4th of July-send contact info to email

 

REUNION COMMITEE MEEETING MAY 24, 2021

DWELL SPACE FOUNTAIN COPPER KING CONVENTION CENTER

Present: Char Trudgeon, Ross Richardson, Glenn Eurick, Marlene Hendrickson, Paulette Scherr, Raylene Kirk, Chris Hardesty, Cindy Lammi, Buggs Sundberg, Bernie Hansen, Terri Butala, Irene Finley.

 Next Meeting: August 23, 2021 at 4 pm at the Pizza Ranch

Venue. Reunion is set for July 22-23,2022 at the Copper King Convention Center. Char and Marlene gave an update of the meeting with Copper King. Consider sponsors for pasties, courtyard rental, specific Rib & Chop menu items (or other caterer as decided by committee).

Catering was discussed. Hotel organizer would rather we use an external caterer. (She appears too busy to coordinate.) Casagranda's is going out of the finger food menu business. Metals has good reviews. Bernie will look into other options. The Committee voted at an earlier meeting to have finger foods, not a buffet or sit-down banquet.

Discussed possible photographer for group pictures each night who has the right equipment and experience. Other options are a photo booth, or those kids cameras that spit out pictures as you take them. Photos could be uploaded to a central site and people can purchase what they want.

Finances. The savings and checking accounts together have $3700. The Committee previously agreed to fundraising by donation to reduce the overall cost of the reunion. Five donors have each pledged $500 to cover the venue & insurance. Send donations made out to Butte High Class of 72 to Buggs Taylor Sundberg: 116 Mystic Lane, Butte, MT 59701. Irene will compare pledges and contributions with Buggs as time goes on. Since the cost of the venue is covered, at most the cost per person/per night would be $30-35. [not including add-ons that will be funded by donation.] If we have extra money, we need to think about where to donate it. The group would like to continue to have a reserve, about equal to what is in the two accounts now.

Irene reported on the status of Search. Anticipate 200 postcards for those we cannot reach by phone or email. Cost $55.99 for postcards and $72.00 for postcard rate postage. For bad addresses, post cards will be returned to Buggs and Irene will update Contacts. Marlene donated the cost of postcards at the meeting. Raylene donated a box of labels. Marlene will put an ad in Montana Standard asking classmates to contact class by email. The Head of the Teacher's Union has offered to send email to retirees asking for those we cannot find.

Discussion about the program for the reunion began. Moment of silence for those who have died. Honor veterans. Deceased Video on both nights, available to view for small groups on a laptop. Group decided: clothes are required (no dress code). Irene will host videos about Butte/chat one afternoon in the ballroom for those interested. Irene will host a Treasure Hunt around uptown Butte (maybe Thursday) with small gift baskets drawing 1 night for those who participated. Organized tours will be reserved for classmates and families arranged by Irene via email outreach and responses. Golf Saturday being planned. Several classmates are willing to host a crafts fair, prior to the evening events one day, selling their wares (if the venue will allow).

 TIMELINE:

July-ad in Montana Standard to reach out to classmates

August-send Save the Date US Post Office mailing (for those without confirmed email or phone)

October-send email with video as Save the Date for those with email.

November-start fundraising for add-ons. (Need quotes, list of items to purchase, examples: magnetic name tags with class pic and lanyard, a small local group tour, photo booth, pasties or other local favorites, portion of food or alcohol costs, gifts for long-standing Committee members, Courtyard rental for a night, photography expenses...)

 TO DO:

Char & Marlene will finalize the contract.

Bernie will talk to caterers and photographers and share back info.

Glen will look into photographer options as well.

Irene will work on a draft postcard, get labels and postage ready for August meeting.

Buggs will get information about local RV rentals to Irene to post links on Facebook and in email.

Irene will put links to Fairmont RV and resort on Facebook and include in email with gmail to all contacts. Irene to ask for participants for Crafts Fair in email updates.

Irene will notify people from Facebook to contact Chris Hardesty if they want the CD of pictures that Frank did for 40th reunion.

Paulette will post the minutes on the Facebook account and to her contacts.

Marlene will place ad in Montana Standard for 4th of July-send contact info to email.

REUNION COMMITTEE MEETING FEBRUARY 22, 2021

The reunion is scheduled for July 22-23, 2022 at the Copper King Convention Center with a cash bar and catering by the Rib & Chop House that will be finger foods on both nights. No buffet or banquet so people mingle more. Jim Axelson will DJ, allowing us more control of the sound system. For use of room after 10 pm, we need 25 rooms reserved.

While quotes can change before then, Marlene Tomsich Hendrickson was able to get this quote:

Friday – July 22-2022	Saturday – July 23-2022	Friday and Saturday
25 QQ room block	25 K Room Block	25 – qq/kk room block
$129.00  $149	$144.00  $169	$129 / $144 respectively

 Fundraising Committee

The Reunion Committee agreed that members of the Search Committee may raise funds by donation to bring down the overall cost of the reunion. They agreed to the Search Committee's idea that some individuals or groups may want to sponsor specific items, like a photo booth, photographer, decorations, mugs or t-shirt take homes, or other specific add-ons. Some may prefer to donate generally, toward the cost of food or drink tickets. Contact for donations is this email, where we can document pledges and donation preferences.

 Report from the Search Committee

We have 157 confirmed contacts out of 546 classmates. We had some luck with the Facebook group. Of the Butte High group members, 69 have provided updated Contact information. That leaves 57 for whom we thought we could easily get updated contacts but we have not received to this point.

 Each of the Search Committee members continues to do searches by city or state with 389 remaining. Our goal is to get a valid email and phone number. Irene Mitchell/Washington, Yvonne Cappellano/Colorado & Florida, Marlene Hendrickson/Missoula area, Irene Finley/Butte, Connie Jonas/North Dakota & Billings, Rick George/Oregon, Glenn Eurick & Rhea Hristou/Utah, Connie Rudolph/Bozeman.

 By the end of summer, when we have exhausted our ability to find people by phone or email, we will approach the Reunion Committee to do a mailer. Thankfully, the public search I did appears to have a high rate of accurate addresses, so this may meet with some additional contacts.

 Irene  continuing efforts to make this reunion a celebration of our Butte heritage.

1.      host a Treasure Hunt to get us out and about Butte supporting local vendors

2.      provide a presentation of our class deceased

3.      show videos with time to reminisce about growing up in Butte

4.      arrange tours around town for classmates and families

5.      a few arts & crafts tables in the hall with items for sale from classmates.

REUNION COMMITTEE OCTOBER 19, 2020

Next Meeting February 22, 2021 4 pm at Silver Bow Pizza

Venue Notes-Time/date, reservations, cost, size, parking, handicap accessible, noise. Prioritize venue amenities to reduce effort by Committee at time of event: tables/chairs/dining set up, music, PA system, Presentation equipment for Powerpoint, caterers, bar/ bar tenders. Do not need the same venue for Friday registration and Saturday dinner/dance. Paulette suggested survey class for preferences. Irene F agreed to do survey to currently known emails. Paula will provide pros & cons, Paulette will proof survey. Send it out in January, 2021. All of this is rough notes, need more information from Paula and Char on the research they did on venues.

·        Copper King closes at 10 unless rent the 25 rooms in the area around it. Someone suggested starting earlier. If use own caterer, extra $150. The room rate for the Copper King is $1,500; they will work with us for discounted hotel rooms; audio visual equipment is included; it has a stage and a dance floor; has a small patio area; adequate parking; air conditioned; provide a full no host liquor set-up.  Catering done with the Montana Ribbon Chop House. Capacity seated is 400.  Reserved for last 2 weekends of July 2022, no deposit now. They will hold the dates unless someone else wants them.  At that time we will get first dibs on the dates, but we will have to give a non-refundable deposit. Marlene spoke with Lisa Shea.

·        The Front Street Station has no air conditioning, can get hot. They open up all the doors and windows and have outside seating, too. Might be OK for Friday night registration but not sit down dinner/dance in July. Front Street Station is $500 per night; accommodate 225 downstairs and 125 upstairs; we can chose our caterer; they have 317 parking spots; patio area in the front and back of the building, provide a full no host liquor set-up. Reserved for last two weekends of July 2022 with no deposit for  now. They will hold the dates unless someone else wants them. At that time we will get first dibs on the dates, but we will have to give a non-refundable deposit. Marlene spoke with Brenna at 498-9626. Reunion Committee thought this price was low. Irene F said this be a basic rate and add-ons cost extra? Ross’ daughter had her reception there recently, maybe he could get info on those costs. There was no heating or air conditioning issues for this event, given the season.

·        Quality Inn/War Bonnet Inn would not take a reservation as they are not sure they will be open by July 2022.

·        The Depot on Arizona Street may not be functioning with amenities we would need. Bringing it all in is too much work.

·        Saddle Club at Rodeo Grounds has 2 rooms, one quieter for talking, and the other for dancing. Has outdoor fire pit for gathering, needs porta potties which Frank C got in past.

·         Others

o   Butte Country Club. Poor communication at contact. Could be problem communicating with them in the future, so Marlene never called back. Paula was able to reach someone there.

o   McQueen Club

o   Masonic Temple is too small. Someone said that it does have connection with Motherlode which could expand space.

o   Finlen-parking problem. What areas are available to rent?

o   KC has upper and lower levels. Only lower level is handicap accessible. (get details from Paula, Char)

o   Animal club was mentioned? Elks maybe. (get details from Paula, Char)

o   Head Frame on Excelsior can be rented, has a bar, tables but may be more work for Committee to arrange and manage amenities.

 Search Committee Update

·        Distributed deceased list to anyone asking. Central provided a list, added corrections. Irene F will merge with the Class of 72 Deceased List. Irene F will do a Powerpoint presentation of the deceased, set to music at the reunion. Likely use high school class picture as that is how some will remember people. May be too much effort to get more adult photos. Some people don’t like their photos taken…

·        Irene F distributed list of living classmates in 2 versions, one alphabetical by last name at time as of 1972 and sort by State/City by last known last name.

·        Reunion Committee agreed to donor based financing. If need more, hopefully reduce or eliminate registration expenses for all. Committee asked to consider a Wish List if they actually have money in advance to work with: #1 pay fees, #2 decorations, #3 ideas like laminated placements, t-shirts, hats, cups, tours, donation to school or cause

·        Paula Parini went through her 2017 list and updated all of Butte classmates using a database. She called people, as well. Paula will make corrections to Search Committee List and pass it around to other Committee Members to add their known contacts. Paulette Scherr will return the update to Irene F to enter into gmail.